Human Resources Department

Optimize Human Resources with Document Scanning Services

Every business has ambitions to grow. However, as your company expands into new markets, products, or services, your team members will inevitably increase, creating more paperwork and a complex human resources department. As a result, you will need to process, store, and manage paperwork as efficiently as possible to avoid limiting your newfound growth.

 At My ScanTeam, we have a variety of document scanning and management services that will turn your HR department into a highly functional component of your company. You can access and manage essential paperwork through digitalization without digging through files or repeating basic tasks. In addition, once you've optimized HR, adding new employees or departments is simplified, allowing operators to never worry about scaling too fast.

Efficiently Managing Human Resources

There is no end to the amount of physical paper in an HR Department, and keeping it secure can be an overwhelming task. Protecting your employees' private information is a business owner's responsibility and an essential part of limiting cybersecurity threats.

Think of all the documents Human Resources need to file in an outdated traditional filing system, such as: 

• Employment applications

• Tax forms

• Employee contracts

• Benefits overview

• Training and development documents and certificates

• Performance reviews, compensations, and benefits

• Resumes and References

• Timeclock records and shift details

• Medical and Insurance records

• Driver Licenses and social security cards

An employee file can grow to hundreds of pages, and much of this critical confidential information is paper-based. Not only is filing and storing employee documents time-consuming but you may also be required to keep them on hand for years, depending on your industry. Let's not overlook how difficult it can be to retrieve data for current, past, or potential future employees.

Types of Human Resource Scanning Services

My ScanTeam offers numerous options to fit the needs of any HR department. Below are our four most popular services; after understanding each one, you will know what type of document scanning service is right for your HR department.

Onsite Document Scanning

We come to your place of business, set up our equipment in the best place possible, and digitize your HR department. Once our professionals are finished, we will give you a flash drive containing all your documents or upload them to the cloud.

My ScanTeam also offers document storage or destruction so you can free up vital space that once housed your files.

Off-Site Document Scanning

Business owners can also bring their human resource documents to our office for off-site document scanning. We will scan the files and deliver them in your chosen method. Once we've finished, we can destroy, store, or return your files.

Scan On Demand

Our On-Demand scanning services are the most flexible option. Instead of scanning your entire department, you can choose a small percentage and access them as needed. For example, you may only want to digitize employee records. In that case, you can have our professional scan team create electronic files, and you will be able to obtain the documents digitally at a moment's notice. We can also store your files if you need to keep the physical copies but want to free up office space.

OCR Services

While digitizing files will immediately increase efficiency in your HR department, the best way to organize and search for documents is by converting them to OCR (optical character recognition) format. The technology recognizes text on a PDF file and allows users to search with keyword phrases within the document rather than file names.

Advantages of Digitalizing Your HR Department

With the help of My ScanTeam Document Scanning Services, we can modernize your HR Dept. Whether your business is growing or looking to declutter your HR department, My ScanTeam can help by converting from traditional paper documents to a fully electronic filing solution.

 You won't have to run to your storage and waste time and money searching to locate a file. Instead, you can quickly and easily search from any device, access the information needed within seconds, and have employee records at your fingertips.

An electronic filing solution can also help retrieve crucial legal, medical, real estate, or corporate documents that can help resolve time-sensitive issues promptly.

Increase Efficiency

Digitalizing your HR department will instantly organize your HR department, making work more accessible and efficient for your employees. In addition, accessing, inputting, and removing documents is exponentially faster and more secure once you have a digital filing solution in place.

Optimize Space

Office space is less necessary in recent years. With more workers choosing to operate remotely, many business owners are taking a hard look at downsizing physical office space or going 100% remote. If you are looking to optimize space but use your office as storage for important documents, My ScanTeam has numerous solutions to help you adapt to the changing work environment.

Protect Important Documents

Physical files are vulnerable to damage or being misplaced. Digital documents can be safely and securely stored on one or multiple cloud servers. Not only are they easier to access and more organized, but an electronic filing solution also offers multiple layers of protection.

Digitalize Your HR Department with My ScanTeam

Contact us so we may evaluate your needs and answer any questions you have about the conversion process. Let My ScanTeam do the work from start to finish and help reduce your operational cost and increase the efficiency of your human resources department.