On Demand Document Scanning Services
On-Demand Document Scanning Services
Converting from printed documents to electronic files provides a seamless workflow that provides more convenience and security for any organization. However, many businesses want to drive productivity, increase efficiency, and reduce office space without having to digitize an entire file room. Converting all documents could be unnecessary, too costly, or time-consuming. In addition, it may be necessary to retain documents depending on industry requirements; those documents are rarely accessed.
We understand that not all organizations are the same, and the market lacks more customized, flexible approaches to document scanning services.
Scan On Demand from My ScanTeam
Let us introduce you to On-Demand Document Scanning Services at My ScanTeam. The perfect solution if you only need access to a small percentage of your files or on an as-needed basis.
The physical documents of your choice are stored at our facility and inventoried for fast document retrieval. You can submit a request for a single or group of files, and we will pull, prep, scan, and upload them to your cloud service account.
On-Demand services allow the convenience of having a file electronically delivered to you without disrupting your team's critical daily tasks. More importantly, you now have access to your files anytime, from anywhere, and on any device, permanently.
How On-Demand Scanning Works
Request files from My ScanTeam using the filename and box number from our provided inventory list.
We retrieve the requested files.
Files are prepped, scanned, reviewed, and inspected for quality. Then they are converted to searchable PDF files.
The files are uploaded to your cloud service account or our in-house platform.
You will receive a notification that your files are ready.
Original physical documents are returned to storage or may be requested to be securely destroyed.
It's that simple! You do not have to digitize all your files; we provide only what you need when you need it. Now you can digitize your documents with a cost-effective approach and free up valuable real estate.
On-Demand Scan Vs. Onsite or Offsite Scanning
At My ScanTeam, we offer a complete array of scanning services to accommodate the needs of our diverse client base. After years of providing onsite or offsite scanning services, we realized that some businesses need a customized approach to converting their paper documents to electronic files.
On-demand scanning is the ideal choice if your company needs to:
Free up office space
Digitalize a portion of your internal files
Access a group of files faster
Keep the physical copy of certain documents without wasting office space
Your business operates remotely, but you need safe, secure, and reliable storage for your records and quick access
If you are unsure what service is right for your business, please give us a call. One of our experts will be happy to listen to your specific needs and layout all available options.
Benefits of On-Demand Document Scanning from My ScanTeam
Digitalizing your internal business documents will create a seamless, efficient work environment. While some businesses benefit from ALL documents converted to electronic files, there are cases where only a specific type of file or percentage of files need to be digitalized.
If your business has documents that rarely need to be accessed but take up a significant amount of square feet of precision office space, On-Demand Document Scanning is your optimal solution.
On-demand access to your files is also beneficial if you are transitioning to a hybrid or work-from-home business model. Many companies are downsizing physical space and offering employees the option to work remotely. However, many important documents still need to be stored in a physical location with readily available access. On-Demand Document Scanning is the most flexible option available from My ScanTeam and is the best option for the evolving workplace.
Why Choose My ScanTeam?
Transitioning from paper to digital files can be intimidating. Your documents likely contain sensitive information about your business or customers. We understand that you can't trust anyone with your documents.
At My ScanTeam, we've taken every measure to ensure your files are secure, remain high-quality, and easily accessible.
Privacy and Security
We make every possible effort to keep your documents safe on arrival, but we can also provide a non-disclosure, confidentiality agreement, or business associate agreement that outlines our contractual responsibility and discretion when we possess any sensitive information.
Employee Confidentiality Agreement
Our team consists of experienced document handling and scanning professionals. We clearly outline the importance of privacy and security during the hiring process and take incredible attention to detail in screening our employees. In addition, each employee is required to sign our "Employee Confidentiality Agreement" form before engaging with any files from our clients.
At My ScanTeam, our number one priority is your company's privacy and security.
Schedule a Consultation Today
On-Demand Document Scanning from My ScanTeam is a flexible solution that will increase productivity and eliminate wasted office space. If you are interested in any of our services, please reach out to one of our experienced document scanning professionals; we will be happy to tailor a solution that fits your business's unique needs.