Store Your Records. Request Them Anytime. Receive Files Within 24 Hours.
Free up valuable office space without giving up access to your important business records.
My ScanTeam provides secure off-site Record Storage Services with Scan on Demand and 24-Hour File Request service, giving your organization a convenient way to store physical records while still having fast digital access whenever documents are needed.
Instead of sending employees to search through boxes, filing cabinets, or storage rooms, simply request the file from My ScanTeam. Our team locates the record, scans the requested documents, and securely delivers the digital file to you.
Secure Storage. Fast Access. Less Paper in Your Office.
A Smarter Way to Manage Physical Records
Businesses often need to retain documents for several years, but keeping boxes and filing cabinets inside your office can quickly become expensive and inefficient.
With My ScanTeam Record Storage Services, your records can be securely stored off-site while remaining accessible when you need them.
Our service is ideal for organizations that:
Have boxes of records taking up valuable office space
Need to retain original documents for compliance or business purposes
Frequently retrieve files from archived records
Want to reduce the size of their internal file room
Are not ready to scan their entire archive
Want a cost-effective transition toward digital records
You maintain access to your information without having to manage the physical storage yourself.
On Demand Document Scanning Services
How Scan on Demand Works
Scan on Demand combines the benefits of physical record storage with the convenience of digital document access.
1. We Pick Up Your Records
My ScanTeam coordinates the pickup of your archive boxes and records from your office.
Records are inventoried and organized so individual boxes and files can be located when requested.
2. Your Records Are Securely Stored
Your boxes are transferred to our record storage environment where they remain securely stored until you need them.
3. Request a File
When your staff needs a document, simply submit a file request to My ScanTeam.
Provide information such as:
File Name• Box Number• Case Number • Date of Birth
Our team uses the available indexing information to locate the requested record.
4. We Locate and Scan the File
Instead of shipping the entire box back to your office, our team retrieves the requested file and scans the documents you need.
5. Receive Your Digital File
The requested documents are converted to searchable digital files and securely delivered electronically.
Your staff can access the information without leaving the office or searching through storage boxes.
24-Hour File Request Service - Need an Archived File Quickly?
Business does not stop just because a document is in storage.
That's why My ScanTeam offers our 24-Hour File Request Service for stored records.
Submit your request and our team will locate, retrieve, scan, and electronically deliver the requested file—typically within 24 hours based on your service agreement and request requirements.
Perfect for Time-Sensitive Requests
Our 24-hour retrieval service can be especially valuable when you need:
Legal case files
Medical or patient records
Employee personnel files
HR documentation
Real estate transaction records
Escrow files
Accounting records
Contracts and agreements
Customer files
Historical business records
Your file room may be off-site. Your documents don't have to feel that way.
Why Businesses Choose Record Storage with Scan on Demand
Reduce Office Storage Costs
Filing cabinets, storage rooms, and archive areas consume valuable commercial space.
Moving inactive records off-site allows you to use that space for employees, workstations, meeting rooms, inventory, or revenue-generating operations.
Avoid Scanning Everything at Once
Not every organization needs to digitize thousands or millions of pages immediately.
Scan on Demand allows you to store your records physically and digitize individual files only when they are actually requested.
Faster Access to Archived Information
Employees no longer need to search through storage rooms or retrieve boxes manually.
Request the document and receive a digital copy.
Support Your Transition to a Paperless Office
Every Scan on Demand request creates another digital record.
Over time, frequently accessed records can gradually become part of your organization's digital document environment.
Professional Records Management
Instead of relying on employees to manage boxes, filing cabinets, spreadsheets, and archive rooms, your records can be managed through a structured storage and retrieval process.
From File Room to Digital Access
My ScanTeam Scan on Demand
Your employee submits a request.
We find it.
We scan it.
We securely deliver it.
Your employee gets back to work.
Traditional Record Storage
Your employee needs an archived document.
They locate the storage room.
Find the correct box.
Search through folders.
Remove the document.
Copy or scan it.
Return the file.
Return the box.
Update the tracking information.
What should have been a simple file request can consume valuable staff time.
Record Storage Designed for Business
My ScanTeam's Record Storage and Scan on Demand services can support organizations across a variety of industries.
Medical Offices & Healthcare Organizations
Move inactive patient and administrative records out of valuable office space while creating a process for authorized document retrieval.
Law Firms
Store closed case files, client records, litigation documents, discovery files, and administrative records while maintaining convenient access when an old case file is needed.
Real Estate & Escrow Offices
Store transaction files, closing documents, escrow records, contracts, disclosures, and historical client files.
Human Resources Departments
Securely archive inactive employee files, personnel documentation, onboarding records, payroll documents, and historical HR records.
Schools & Educational Organizations
Store student records, administrative files, historical records, enrollment documentation, and other archived information.
Accounting & Financial Offices
Archive tax records, invoices, financial documentation, client records, and supporting business documents.
General Business Records
From contracts and invoices to customer records and operational documentation, My ScanTeam can help businesses reduce the burden of physical record storage.
Combine Storage with Document Scanning
Need more than Scan on Demand?
My ScanTeam can help you develop a complete records management strategy.
You can choose to:
Secure Document Destruction
Once records reach the end of their required retention period and destruction is authorized, documents can be prepared for secure destruction.
Store Records
Move inactive records off-site while maintaining access.
Bulk Document Scanning
Convert entire boxes, departments, or file rooms into searchable digital records.
Scan on Demand
Digitize individual files whenever they are requested.
This gives your organization the flexibility to manage records according to their importance, frequency of access, and retention requirements.
Need an Entire Box Digitized?
Scan on Demand can also identify records that are being accessed frequently.
If your team repeatedly requests documents from the same box or record group, it may make more financial sense to digitize the entire collection.
My ScanTeam can convert the remaining documents into organized, searchable PDFs so the physical records no longer need to be repeatedly retrieved.
Store today. Scan when needed. Digitize when it makes sense.
A Simple Record Storage Process
Pickup → Inventory → Secure Storage → File Request → Retrieval → Scanning → Digital Delivery
Our goal is to make accessing archived records as simple as requesting a document from your own office—without using your office as the storage facility.
Frequently Asked Questions:
What is Scan on Demand?
Scan on Demand allows your physical records to remain in secure off-site storage while giving you the ability to request individual documents or files digitally. When a file is requested, My ScanTeam retrieves the record, scans it, and electronically delivers the digital copy.
How quickly can I receive a requested file?
My ScanTeam offers a 24-Hour File Request service for qualifying storage customers. Turnaround requirements can be established as part of your record storage service agreement.
Do I have to scan all of my records?
No. One of the biggest advantages of Scan on Demand is that you can store your records physically and scan only the documents you actually need.
Can you scan an entire box if we decide we no longer want to store it?
Yes. My ScanTeam can convert individual boxes, departments, or larger record collections into digital files.
What types of records can you store?
We can discuss storage solutions for many types of business records, including legal, HR, accounting, real estate, escrow, medical, educational, and general corporate records.
How are my records tracked?
Records can be inventoried using identifying information associated with boxes, departments, customers, employees, case numbers, dates, or other indexing information appropriate for your organization.
Can multiple employees request files?
Yes. Your service can establish authorized contacts and procedures for submitting record requests.
What happens when records reach the end of their retention period?
Records can be identified for review according to your organization's retention schedule. With appropriate authorization, eligible records can then be prepared for secure destruction or digitization.
Reclaim Your File Room
Your office doesn't need to be your warehouse.
Move inactive records out of expensive office space while keeping the information accessible whenever your team needs it.
With My ScanTeam Record Storage Services, you get:
Secure Off-Site Record Storage
Scan on Demand Access
24-Hour File Request Service
Professional Document Scanning
Digital File Delivery
Flexible Records Management
Get a Record Storage Quote
Whether you have 10 boxes, 100 boxes, or an entire file room, My ScanTeam can help create a storage and retrieval solution for your organization.
Tell us approximately how many boxes you currently have and how often your team needs access to archived records.
We'll help you determine the right combination of Record Storage, Scan on Demand, and Document Scanning Services.
Ready to Free Up Your Office Space?
Request your Record Storage consultation today. [GET A FREE RECORD STORAGE QUOTE]